Notice of Privacy Practices (for Individuals)

Develop: Minnesota Quality Improvement and Registry Tool
Notice of Privacy Practices (for Individuals)
Effective Date: July 1, 2008

Attention: If you want free help translating this information call (651) 999-5835.
This notice describes how private information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Why do we ask for this information?
  • To tell you apart from other people with the same or similar name
  • To verify the information that you submit, decide the career lattice level you are eligible for and/or give you credit for training or experience
  • To make reports, do research, do audits, evaluate our programs and for other administrative purposes
Do you have to answer the questions we ask?
You do not have to give us your personal information. We need this information to properly track your training and experience. Without the information, we may not be able to give you credit for your training and experience.

With whom may we share information?
Sometimes we share information about you with other agencies. We will only share information as needed and as allowed or required by law. For example, we may share your information with the following types of agencies or persons who need the information to do their jobs:
  • Employees or volunteers with other state, county, local, federal, collaborative and nonprofit agencies
  • Personnel of the welfare system who require the data for child care licensing purposes
  • Personnel of the welfare system who require the data to administer or evaluate the child care assistance program
  • The commissioner of education for purposes of implementing, administering, and evaluating the child care practitioner professional development system
  • The commissioner of health for purposes of implementing and administering this section
  • An individual's employer for purposes of tracking and verifying employee training, education, and expertise
  • Anyone authorized by law to receive the information.
What are your rights regarding the information we have about you
  • You may see and copy private information we may have about you. You may have to pay for the copies.
  • You may give other people permission to see and have copies of information about you.
  • You may question if the information we have about you is correct. Send your concerns in writing. Tell us why the information is wrong or not complete. Send your own explanation of the information you do not agree with. We will attach your explanation any time information is shared with another agency.
  • You have the right to ask us to share your information with you in a certain way or in a certain place. For example, you may ask us to send particular information to your work address instead of your home address. You must ask us to do this in writing. If we find that your request is reasonable, we will grant it.
  • You have the right to ask us to limit or restrict the way that we use or disclose your information, depending on how reasonable the request is and how feasible it is to implement the request we may/may not be able to agree to the request.
  • You have the right to get a record of some of the people or organizations that we have shared your information with. This record was started on July 1, 2008. You must ask for a copy of this record in writing to our Privacy Official.
  • If you do not understand the information, ask the Professional Development Registry staff to explain it to you. You can ask the Professional Development Registry for another copy of this notice.
What are our responsibilities?
  • We must protect the privacy of your private information according to the terms of this notice.
  • We may not use your information for reasons other than the reasons listed on this form unless we get special written permission from you. We may not share your information with individuals and agencies other than those listed on this form unless we get special written permission from you.
  • We are required to follow the terms of this notice, but we may change our privacy policy in the future. We might do this, for example, because privacy laws change and require us to change our practices. When we change our privacy rules we will put them here on the Develop Privacy page, at http://www.developtoolmn.org/privacy.
What if you believe your privacy rights have been violated?
You may complain if you believe your privacy rights have been violated. You cannot be denied service or treated badly because you have made a complaint. If you believe that the Professional Development Registry has violated your privacy rights, you may send a written complaint either to the Registry; the Department of Human Services, or to the federal civil rights office. The address for the federal civil rights address is:

U.S. Department of Health and Human Services
Office for Civil Rights, Region V
233 N. Michigan Avenue, Suite 240
Chicago, IL 60601
(312)866-2359 (Voice) or
Toll free (800)368-1019 or (866)282-0659
(312)353-5693 (TTY/TDD)
(312)866-1807 (Fax)

The address for the Minnesota Department of Human Services is:

Minnesota Department of Human Services
Attn: Privacy official
PO Box 64998
St. Paul, MN  55164-0998

Terms of Agreement (for Organizations)

Develop: Minnesota Quality Improvement & Registry Tool
Terms of Agreement (for Organizations)
Effective Date: May 1, 2014

Attention: If you want free help translating this information call the number below:
(651) 999-5835

Organizations that participate in the Registry do so voluntarily. As a representative of your organization, you are responsible for:
  • Reviewing the Organization Profile and verifying that the information, where provided, is accurate,
  • Communicating with your employees about how you use their private information.
Develop is administered by the Minnesota Department of Human Services. Data collected through this system is used to administer and evaluate public programs, to conduct research on early learning and school-age care, and to inform policy and programmatic decisions.

Sometimes we share information about your organization with other agencies. We will only share information as needed and as allowed or required by law. For example, we may share your information with the following types of agencies or persons who need the information to do their jobs:
  • Employees or volunteers with other state, county, local, federal, collaborative and nonprofit agencies
  • Personnel of the welfare system who require the data for child care licensing purposes
  • Personnel of the welfare system who require the data to administer or evaluate the child care assistance program
  • The commissioner of education for purposes of implementing, administering, and evaluating the child care practitioner professional development system and Parent Aware, Minnesota’s Quality Rating and Improvement System.
  • Anyone authorized by law to receive the information

We are required to follow the terms of this notice, but we may change our privacy policy in the future. We might do this, for example, because privacy laws change and require us to change our practices. When we change our privacy rules we will update them here.